How To Create A Time Management Plan In 5 Steps

Are you in a constant state of overwhelm and dread because you’re always behind schedule? Without a doubt, time is our most valuable and precious resource. How well are you managing this finite gift? With our hectic lifestyles, never-ending to-do lists, and constant assaults on our time, it’s no wonder there’s never enough of it. Learn how to create a time management plan in 5 steps.

How To Create A Time Management Plan - Sticky Note On Board

Ideally, time should be used as a vehicle to build and promote your business, develop your talents and relationships, and enjoy time for self-care and solitude. With all that’s at stake, time management should be top priority on all our lists.

What Is Time Management?

In its simplest definition, time management is the act of consciously controlling, and allocating the time you spend on specific tasks and activities, in order to optimize efficiency and productivity. If you’re an entrepreneur like me, and you set your own hours, time management is particularly essential because it’s up to you to allocate your time according to your goals on any given day.

I don’t have a day job I’m required to be at from nine to five, my time is my own which is absolutely fantastic, but it does mean that I have to exercise discipline, doubling down on my efforts to accomplish what I’ve set out to complete in a specific time frame.

When you’re an entrepreneur, it’s up to you to keep yourself motivated, to fight the daily distractions, and not give in to the inevitable temptations to procrastinate. These are all very real issues that arise when you’re not accountable to anyone but yourself.

I don’t know about you, but making lists has been a huge part of my life. I always say I’m putting the pressure on the paper. The mental pressure in my head builds when I think of all the things I need to get done.

If I don’t write them down, I experience extreme overwhelm, and can’t get a realistic handle on what I need to do and when. The brain dump that occurs from writing things down, frees up my mental reserves, assuring that my most urgent tasks will get done because I’ve taken the time to write them down.

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How To Create A Time Management Plan

There are strategies you can take to create a time management plan that keeps you focused, optimizes your time, and enables you to track your success. Essentially, it puts you in the driver’s seat of how you spend and allocate your time.

1. Setting Priorities

The first step in creating a time-management plan that works for you is to determine what is most important to you. Prioritize your long-term goals according to what you want to accomplish in the next six months, the next year, and even the next five years. Then set your short-term goals for what you want to get done in the next week, writing a specific to-do list for each individual day in the week.

With your goals and priorities set, you can now formulate your time-management plan, which gives you a broad perspective of what you’d like to achieve in all avenues of your life. Time management promotes big-picture thinking.

Keep in mind, priorities should encompass all areas of your life, including self-care, relationships, and business planning. A great business plan is awesome, but it won’t be effective long-term if it excludes other essential areas, like taking time for creativity, service, and reflection.

[Read More: Does The Pomodoro Technique Work?]

How To Create A Time Management Plan In 5 Steps - Mouseflow BannerStriving for balance in all areas of your life will not only make you happier and healthier, but also more productive in your online endeavors. Focusing all your time on business may work short-term, but in the long run is not sustainable, and will eventually lead to burnout. The Pomodoro Technique is an efficient way to organize your day, in blocks of time, to increase focus and productivity.

2. Developing Organizational Skills

Now that you have your priorities and short and long-term goals set, organize them in terms of importance and urgency. Remember, however, that just because a task isn’t urgent or doesn’t have a deadline attached to it, doesn’t mean it’s not important. Exercise is a good example of this.

While it may not be considered urgent, I don’t think any of us would underestimate its importance. Not making time for this essential aspect to health, won’t kill you overnight, but will degrade your health overtime, until one day you’ll get a wake up call and won’t be able to ignore it any longer.

Adequate rest, time for relationships, healthy eating, solitude, and creativity all fall into this same category. Strive for balance when planning your time. When creating your business priorities and goals, consider what activities will generate the best ROI.

For instance, in my affiliate marketing business, creating content is top priority. I know by writing engaging and helpful content, I will build trust with my audience, increase my social media following, drive traffic to my website, and ideally, increase conversions.

graphic of planning, quality, strategy, and honestyWhat Is Most Important?

If I neglect my daily writing, my business suffers so I’ve learned to make this a priority. I also need to promote my content on social media every day.

I’ve just recently created my own YouTube channel so I’ll be making videos every week, and will need to add that to my weekly goals.

One of my monthly goals is to check my website analytics once or twice a month to see which of my posts are performing the best so I know what to create more of.

An example of a yearly goal would be producing a specific number of posts for my blog. If you’re super ambitious and goal-oriented, you can devise a five-year plan. Mine is making a certain amount of money within that time frame. Prioritize your tasks into the categories, such as “urgent,” “important,” and “non-urgent.”

The urgent tasks should be at the top of your list. Brainstorming ideas for articles, researching keywords, and writing are all on my urgent list. I don’t feel productive at the end of the day without meeting these particular goals. Attending a child’s school activity is also considered urgent and non-negotiable because it’s not like you can put off a school function that is happening today.

Working on a creative project, and making time for lunch with a friend are both important, but not necessarily urgent. Reading a book for pleasure is non-urgent, but is still worth making time for.

3. Time To Get To Work

Now that you’ve made a list of your priorities, and organized them in terms of importance, it’s time to start tackling your list. Begin with the most urgent task first, allowing a designated amount of time to work on it. Don’t forget to take short breaks periodically to keep your mind focused and engaged. These small, but powerful breaks, will boost your concentration, allowing you to plow through tasks with ease.

As an example, when I start writing in the morning, I set the timer on my phone for one hour. I work continuously, blocking out distractions for the entire time, and forcing myself to laser focus on the task at hand.

It never ceases to amaze me how much I can get done when I’m working on purpose. After an hour, I’ll take a break for a few minutes. I’ll throw in a load of laundry or pull some weeds –  jobs that are on my non-urgent list – but ones I want to complete nonetheless.

This method works well for me, and I’m usually caught up on my housework. Because of this strategy, I never underestimate the importance of utilizing small blocks of time. You really can get a lot done when you prioritize. A crucial aspect of time management is the art of simplification.

It’s not about trying to cram more into you’re already-full schedule, it’s about working smarter, not harder, while strategically optimizing your time. Not only does managing time reduce stress, it keeps your priorities fresh in your mind, allowing you to organize your time to receive the biggest return on your investment.

How To Create A Time Management Plan - Revive Old Post Banner

Time Saving Techniques – Automation

Automation and delegation are techniques that will save you time and money. Automate whatever you can to make the best use of your time. In my business, I automate my social media pinning with Tailwind, which lets me build my social networks as I sleep. This enables me to focus my limited energy on tasks that can’t be automated.

Email marketing is another example of how powerful automation can be. Write and schedule your weekly newsletters to be automatically delivered to your subscribers’ inboxes. You can set this up and then forget about it. There are many marketing automation platforms you can use, and some are free up to a certain number of subscribers.

Since it takes a lot of brain power to create unique and informative blog posts, why not recycle and repost them with a handy WordPress plugin? Make the most out of your hard-earned content by reusing it. Get Revive Social on your content-creation team by automating when your articles are reposted.

Share The Load

Delegation is an amazing time-saving technique that will free up your energy for tasks that only you can do. In terms of your business goals, delegate tasks like social media promotion, keyword research, answering comments, creating graphics, running PPC campaigns, and website design to a virtual assistant if you can afford one.

You can even hire someone to help produce content. Dispel the notion that you have to do it all. It’s not a sign of weakness to ask for help, rather it demonstrates a healthy respect for your time, and highlights your organizational skills. Without a doubt, for me, the biggest time-saver is having someone run errands for me. Time in the car takes away valuable time I can use to write, promote, and market.

Divide and conquer when it comes to household chores. For instance, I do the laundry, which I don’t mind at all, while my husband shops and prepares food, which isn’t my favorite thing. This arrangement works perfectly, saving us both time and headache.

Come up with a plan that works for all involved. Pay someone to mow your lawn or clean your house if you can afford it. Get your kids on board with simple household chores. This teaches them how to work, how to manage money, and the importance of industry. And, of course, it saves you time.

Erin Condren PlannersGet A Time Management Planner

There are a ton of different ways to organize your life. Personally, I use the notes app on my iPhone, but if you like writing rather than typing, consider buying a physical planner to record what you need to do. Check out these planners to make the best use of your time:

  • Legend Planner: This deluxe weekly and monthly planner is both an organizer and a productivity journal. It has a lovely hard cover, and comes with stickers.
  • Productivity Planner: Get focused and beat procrastination with this minimalistic 5″ by 8″ planner. It’s guaranteed to increase productivity with the promise of a full refund if it doesn’t.
  • Clever Fox Planner: This 6″ by 3″ stylish planner helps you organize your daily, weekly, monthly, and quarterly goals for an entire year. The layout is simple, yet elegant, making it enjoyable to boost your productivity, while staying on task.
  • Rocketbook Panda Planner: This gorgeous microfiber planner comes in two different sizes, executive (6″ by 9″), and letter (8.5 by 11). The planner is erasable and reusable, and comes with a Pilot Frixion pen and microfiber cloth. A really great feature of the Rocketbook is it allows you to save your pages digitally to a variety of services, including Google drive, Evernote, OneNote, Slack, iCloud, and Dropbox. The digital app is free for both iOS and Android users. The planner comes in four different colors: dark blue, scarlet, teal, and black.

Making lists can be a fun and creative process. Grab your planner, highlighters, and stickers and start planning your day, week, and month. Organization has never been so productive.

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I have an online business and work from home so taking control of my time is paramount if I want to accomplish the goals I’ve outlined for the week. If you’ve been toying with the idea of starting an online business, READ MY REVIEW or click the banner below to get started.

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Key Points

Now that you’ve set, organized, and are executing your time management plan, remember that follow-through and consistency are key. Adhering to a plan is way more doable if it’s written down. Then all you have to do is stick to that plan the best you can. Overtime, you’ll start seeing spectacular results from better managing your time, and these results will keep you motivated to continue doing more of what’s working.

How To Create A Time Management Plan - Build An Online Business Banner


Your self-esteem will increase as well because you’re exercising discipline by controlling and valuing your time. If something isn’t working, simply tweak your blocks of time until you get it right. Time management is a life-long endeavor, and one that is worth implementing.

What techniques do you use to manage your time? Let me know in the comments:)


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10 thoughts on “How To Create A Time Management Plan In 5 Steps”

  1. I LOVE THIS POST! I am all about time management, and this is exactly the process I’ve used for most of my life to get things done. I’m going to have to send this post to my development team, some of them have such a hard time focusing and they don’t believe me when I say you have to stick to your plan or it’s a moot point. Maybe they’ll listen to you! 

    • You’re awesome Marie. I’m all about time management too. It’s pretty difficult to accomplish what you want without effectively managing your time. Get your team on board! Thank you for reading and commenting.

  2. Excellent time management techniques!  I especially like where you discuss setting time limits and the importance of small blocks of time.  I do something very similar when I am writing.  I get so laser focused that I tend to forget to even eat!  I have now made it a habit to give myself those little breaks and go outside and pull some weeds or do some laundry or plan for the evening’s meal.

    Too many times have I come out of a writing marathon to find I had nothing to eat and the house a disaster area!  Dividing things up into more easily achievable chunks is so much more productive in the end and doesn’t leave you a frazzled mess at the end of the day (speaking from experience here)!

    • Thank you. Setting time limits works really well for me. I like dividing my day into digestible blocks of time. I find my day progresses more smoothly if I do that. Great idea to do that with writing as well, and I know what you mean about laser focus. That happens to be sometimes too.

      Small breaks are so important, not only mentally but physically as well. If I sit for too long, my neck starts to hurt and I start to get irritable. I do what you do, I throw in a load of laundry, putter around in the yard for a few minutes, or catch up on small household tasks every hour or so.

      I can’t stand disaster areas! Coming off a long day of writing to a messy house and a “messy” brain is the worst!

  3. Excellent article!  You forgot my favorite planner though in your list!  The Happy Planner!  LOL!  I love it because it allows me to move around whatever pages I need to and put them back.  Plus… stickers.  ^_^;  I’m a planner nerd.  

    The problem I have with time management is that I’m OCD (a little, actually diagnosed and everything as a way of coping with anxiety).  I’m not in treatment for it as it usually doesn’t impact my life.  I simply have to do things with a routine and in a specific order, and I create crazy lists.

    But being an organizational OCD sounds more productive than it is.  You basically spend TOO much time creating lists and schedules and stuff and not enough time putting action to the lists!  Plus being OCD if something screws up my routine I kind of have a meltdown.  I’m not very flexible that way.  I’m also a perfectionist.

    I LOVE the Pomodoro Technique, but sometimes I forget to turn on my timer. I’m horrible about being a perfectionist and I need the time to focus on one task at a time and not OVER-focus on the details, I never get things done when I do that. I’m happy to see you suggest it. 

    I’m currently taking August to organize myself and find a good routine and habits to build with my blogging.  So this article was timely, thanks so much!

    • Hi Selenity,

      Thank you. I will definitely be checking out The Happy Planner. Sounds great and I love that you can move the pages around. I used to struggle with OCD years ago. It was actually pretty miserable because it made be quite inflexible and impatient. Like you, I would melt down if my schedule got messed up. Heaven forbid if I lost my list.

      I remember accidentally erasing my list on my phone and it completely obliterated my day. I’m happy to say I’m not that way anymore. Okay, maybe a little, but not nearly to that extent. I know what you mean about spending too much time on creating lists.

      I find the Pomodoro Technique really helpful, scheduling my writing in specific time increments, helps me stay focused mentally. I hope you have a productive August getting organized!

      Thanks so much for taking the time to comment!

  4. Thank you for your post. It is a useful article for me, since I started my online business this year and work at home now. It is critical to manage my time in order to achieve my business goals. 

    The work I need to do is daunting. It seems to me every aspect of the job is important. I like your tip about setting priorities. I need to have long-term and short-term goals, then have goals for each month, each week, and each day. 

    I like your suggestion of The Pomodoro Technique. I bookmarked your webpage and will get into the details of that technique.

    It is kind of you sharing this useful information with us.

    • Hi Anthony,

      Thanks for reading. Being an entrepreneur, not only requires motivation, but skill at managing time. It’s so easy to get side tracked when working from home. When I’m diligent about prioritizing my tasks and time, at the end of the day I feel good about accomplishing what I set out to.

      There’s a lot that goes into running an online business. Especially in the early stages when everything is so new. Setting priorities is essential with both short and long term goals. Do check out my article on the Pomodoro Technique. It’s helped me quite a bit.

      I appreciate your comment!

  5. Hi,

    I absolutely love your article. How you describe here the importance of creating a time management plan, it’s really blown my mind. I totally agree with you, if we could prioritize our work and follow your recommendations we could definitely complete all the tasks we need to do.

    Today, I got another wonderful idea for time-saving, which you recommend here, and that is Automation. I think I will go with that and I am sure it will definitely save me time and I could give this extra time to another project. Thanks a lot for sharing such a wonderful and informative article.

    • Thanks so much for reading my post. Having an efficient time management plan is so critical, considering time is such a valuable resource. Making the most of my time is top priority for me.

      Prioritizing tasks ensures the most important tasks get done first. And yes, automation is so helpful. That’s why I like tools like Tailwind that are able to automate social media posting. 


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